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For real estate teams

Online fax service for real estate agents and brokerages

Signed offers, disclosures, lender requests and title paperwork still move by fax on closing week. Faxy gives your brokerage a real fax number, a receipt for every page and one place to find what was sent to whom.

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Why real estate still runs on fax

Title companies, escrow officers, lenders, county offices and many homeowners associations accept signed paper by fax and nothing else. A buyer in the middle of a closing does not care about your tools. The signed addendum has to arrive today, and you need proof that it did.

Agents work from cars, open houses and home offices, so a machine in the broker office is the wrong place for this traffic. An online fax service puts the fax number on every agent laptop and phone.

What a brokerage gets with Faxy

  • A dedicated fax number for the brokerage, or your current number ported over so title and lender contacts keep using it.
  • Named users for agents, transaction coordinators and admins, with control over who sees which number.
  • A delivery receipt for every fax with the time, the number dialed, the page count and the final status.
  • An activity log showing who sent, opened or downloaded each document.
  • A searchable archive, so a signed disclosure from last spring is one search away.
  • Incoming faxes delivered by email as PDF, ready to attach to the transaction file.

Offers, addenda and disclosures with a receipt

Purchase offers, counteroffers, addenda, seller disclosures and lead paint forms often have a hard deadline written into the contract. When a send finishes, the receipt shows the time. If it fails, you see the reason immediately and can resend or call the other office while there is still time.

Attach the receipt to the transaction file. If someone later says the document never arrived, you answer with a record instead of memory.

Lenders, title and escrow traffic

Lender conditions, payoff requests, wire instructions confirmations and title commitments come in all day during a closing. Route incoming faxes to the transaction coordinator, or give the lender its own number so nothing mixes with listing traffic. Each number can be limited to the people who need it.

For sending, staff can also use email to fax from the mailbox they already work in.

Independent agents and small teams

A solo agent or a three person team does not need a machine or a phone line. Starter at 49 USD a month includes 1,000 pages and a number of your own. A brokerage with many agents, roles and an audit trail fits Business at 129 USD with five numbers and 5,000 pages. The pricing page lists every plan, and annual billing takes 50 percent off the monthly price.

A closing week, step by step

Monday the lender faxes a condition list to the number you gave the transaction coordinator. It lands in her inbox as a PDF. Tuesday the seller signs a disclosure at home, and the agent sends it from the laptop to the title office with email to fax. The receipt shows delivery at 4:12 and the page count. Wednesday the escrow officer asks whether the addendum arrived, and the answer is a receipt in the file, not a phone call.

Nothing in that week needs a machine, a trip to the office or a shared password. It needs one number, a few named users and records that you can find again.

Open houses, remote agents and mobile work

Agents sign and send from phones and tablets. Photos of signed pages and PDFs from a scanning app convert to fax pages, so a paper form signed in a driveway can be on its way to title within minutes. Because every user has a login, a departing agent loses access the same day without touching the number the office depends on.

What to check before you choose a provider

  • Can you port your current fax number, and can you forward it while the transfer finishes.
  • Are users named, with a log of who sent and opened each document.
  • Does each fax produce a receipt you can download and file.
  • How are pages counted, and what happens when a busy closing month runs past the allowance.
  • Is the plan flat per office or priced per user.

Keeping client financial data safe

Transaction files carry identity numbers, bank details and signed financial statements. Named accounts, limited access per number and an activity log reduce the chance of a page being seen by the wrong person. The security page lists the controls. Your brokerage still sets its own policy for client data, and Faxy fits inside it.

Moving off the office machine

Most offices keep their number. Port it to Faxy or forward it while the transfer completes, then retire the machine and the dedicated line. Scanned paper, PDFs and photos from a phone convert to fax pages automatically.

How a brokerage sets up in a day

  • Create the account and choose a new number or start a port of the existing one.
  • Add agents, coordinators and admins and set which numbers each can see.
  • Route incoming faxes to the right inboxes.
  • Send a test fax to a title office or colleague and check the receipt.
  • Retire the machine once the port completes.

Questions

Yes. Title companies, lenders and county offices receive an online fax like any other fax. You gain receipts, named users and an archive that a machine does not give you.
Yes. Add users with roles and decide who can see the number. The activity log records who sent, opened or downloaded each fax.
Yes. Every fax has a receipt with the time, the number dialed, the page count and the final status. Download it and attach it to the transaction file.
In most cases yes. Port the number to Faxy or forward it while the transfer completes. Timing depends on the current carrier.

Send your first fax in minutes

Create an account, get a fax number and send with a receipt for every page.